WEDDING PLANNING GUIDE
USE THIS CHECKLIST TO HELP PLAN YOUR WEDDING
Let the Event Specialists guide you along this process & please do not hesitate to reach out to your designated Event Manager as they are here for you! To keep you on track & get you thinking, here are some tips!
AFTER YOU'VE BOOKED A WEDDING RECEPTION VENUE . . .
  • Set your budget (must-haves versus extras)
  • Compile your guest list and organize addresses (this takes time!)
  • Reserve ceremony location and book your ceremony officiant
  • Choose your bridal party
  • Shop for dress and accessories
  • Begin researching florists; check out Beautiful Blooms!
  • Book your entertainment (band, DJ, or both!)
  • Research photographers and videographers
  • Get engagement photos taken
  • Reach out to hotels; secure guest accommodations
  • Research transportation; look into Cescaphe Trolleys!
  • Plan and book honeymoon
  • Send save-the-date cards
  • Launch a wedding website
  • Follow @CescapheEvents on Pinterest, Instagram, Twitter
  • Research and book anything date specific that you can!

 

SIX TO NINE MONTHS AHEAD . . .
  • Order stationery, including invitations and thank you notes; book calligrapher, if using
  • Register for gifts and special wedding items (toasting flutes, cake knife set, etc.)
  • Purchase and order dress, if you haven’t already
  • Purchase wedding rings
  • Purchase or reserve Groom’s attire
  • Choose and order bridal party attire and gifts for wedding party
  • Choose favors if supplying (especially if personalized)
  • Start researching special songs for 1st dance and parent dances
  • Get permit for special photos in a park, if needed

 

THREE MONTHS AHEAD . . .

The Cescaphe specialists will be more than happy to help you with any questions that may arise.  We will call you to set up your initial event appointment, which will be set for 75-90 days prior to your affair.  We will send you an email requesting vital information that we will need to keep everything flowing smoothly.  We will also call you to confirm the appointment.

  • Menu selection with menu specialist at meeting
  • Choose ice sculpture and cake design
  • Choose signature cocktail and beer selection
  • Schedule rehearsal time and dinner, send invites
  • Discuss service with officiant
  • Choose readings for ceremony; write vows if you choose
  • Try out makeup and hair style
  • Mail wedding invitations and prepare system to organize the RSVPs

 

ONE MONTH AHEAD . . .
  • Work with Event Manager for seating and floorplan arrangements
  • Have programs printed,  if applicable
  • Obtain marriage license and request certified copies
  • Prepare documents for name change and change of address
  • Purchase some form of guest book
  • Touch base with all vendors to confirm details (song list, photo list, timeline)

 

TWO WEEKS AHEAD . . .

Approximately 10 days prior to your event we will contact you again, request from you some of the final specific information we need, and set up the time and date for your final meeting, which is typically scheduled for 3-5 days before your event.

  • Have final dress fitting with shoes, accessories and lingerie
  • Notify Cescaphe Event Group of anticipated guest count
  • Write toasts for rehearsal dinner and wedding reception
  • Address announcements
  • Break in wedding shoes at home
  • Review all final information with event planner
  • Reconfirm and finalize details with all vendors and settle up final balances
  • Set up final meeting with Cescaphe Event Group for 3-5 days prior to your affair
  • Pick up wedding rings after they are cleaned
  • Finalize seating plan

 

ONE WEEK AHEAD . . .

Typically, 3-5 days prior to your wedding, we will have our final meeting with you.  At this meeting you will drop off all items and materials for your affair with us.  We will verify and confirm all the event specifics with you and receive your final payment.

  • Assign specific responsibilities: handing out corsages, collecting gifts at conclusion of night, etc.
  • Pick up dress or have it delivered
  • Final Meeting with Cescaphe Events planner at Cescaphe Events Offices; make final payment
  • Confirm honeymoon arrangements and give itinerary to friend or family in case of emergency and start packing!
  • Put together a bridal emergency kit
  • Get a facial, massage and waxing, if necessary

 

ONE DAY AHEAD . . .
  • Confirm transportation arrangements for ceremony and reception
  • Spa Day (manicure, pedicure)
  • Rehearse ceremony
  • Rehearsal dinner; give gifts to wedding party and/or parents
  • Prepare tip and payment envelopes for officiant and vendors; make arrangements for someone to distribute them

 

THE BIG DAY — RELAX & ENJOY!

We have a lot of work to do on our journey together.  Please, relax as much as you can.  You have many devoted hands here at Cescaphe Event Group that are going to be helping and guiding you along the way.  Just be sure to allow plenty of time for the Bride beautification process and stop to appreciate your new spouse and the day you spent so much time planning.

 

AFTER THE HONEYMOON . . .
  • Send Thank You notes
  • Clean and preserve wedding dress
  • Work on albums, DVD’s, etc.
  • Start the name change process
  • Enjoy wedding bliss and romance!
If You Are Interested in Visiting Any of Our Venues . . .
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